How to Strategically Write an Interview Thank You Note

Symbol of how to write an interview thank you noteWriting an Interview Thank You Note has been a common act of courtesy for centuries. Yet, the practice of sending one after an interview has dramatically decreased. A survey conducted by Accountemps found that 91% of hiring managers appreciate this document and according to Job-Hunter.org, 22% of employers are less likely to hire a candidate who doesn’t follow up with a formal thank you note within 24 hours. When you write a Thank You Note, it needs to be handwritten or emailed, but never by text.

Beyond courtesy, writing an Interview Thank You Note gives you another advantage. It is an opportunity for you to increase your chances of being hired if you know how to strategically word this letter.

Let’s start with the first paragraph. Thank the reader for their time. By beginning with this line, you ensure your document has a positive tone. Don’t overdo it or you risk sounding artificial. Simply state:

“Dear Sir/Madam (use their actual name), I appreciate the time you took to speak with me earlier. Our meeting felt very beneficial and I have already begun researching the plans we discussed.”

In the second line, you are making a second deposit to the reader’s “bank” by proving you are actively listening, interested in their ideas, and proactive with beginning work. Discuss 1-3 items you found to support their concept. Don’t use this as an opportunity to provide contrasting information. It won’t earn you any points to be argumentative.

REFRESHER COURSE: How To Write an Interview Thank You Note

You’ve left the interview certain you nailed it. You answered each question with confidence. Yet, the interviewer met with 3 other candidates after you left. Are you certain they remember you and your answers? Are you positive they didn’t attribute your responses with someone else? According to a survey conducted by CareerBuilder, 60% of interviewees do NOT follow-up after the interview. This is your opportunity to separate your name from the others.

Immediately after thanking the reader and letting them know you’ve already begun researching their ideas, you will provide an example of something you discussed. Expand upon the subject beyond what you discussed in the face-to-face meeting. Your next sentence should read:

“I enjoyed speaking with you about my experiences championing Lean Manufacturing. As I stated, my Six Sigma Black Belt was a huge accomplishment for me. It has helped me improve efficiency in my own department an additional 40%. I am very excited to collaborate with your team so that I can on board everyone in these methods and start improving the department’s bottom line.”

You’ve reminded them of your key skills. You’ve proven you are eager to begin the work. Plus, you’ve ensured the reader understands you are looking to collaborate with a team and not merely begin dictating to people with whom you’ve yet to form a bond. Feel free to add a couple more skills in the same manner.

MISSION OBJECTIVE

write an interview thank you noteThis is critical. It is a surprisingly low number of people who conduct any research on their prospective employer. According to a Harvard Business School study, only 29% of employees have truly read their company’s mission statement. This is a point of contention with many hiring managers and often means the difference between a job offer and a “thanks, but no thanks” reply. According to Forbes, 88% of employers cite cultural fit as the most crucial trait. Apply the information you uncover and blend it with your experience to prove you are on board with the organization’s values. It should NOT read like you’ve copied the words. Show them you understand their objectives:

“After our meeting, I reviewed your core values. I was impressed to find out that XYZ Manufacturing has had a flawless zero-injury record for the last 5 years, proving your commitment with your Mission Statement objective of worker safety being the top priority. I have found that consumer safety begins with caring for the well-being of our employees. My EHS experience is a huge attribute as I have been responsible for 7 solid years of an accident-free workplace with my teams.”

In that short paragraph, you’ve provided key information. You showed interest by educating yourself in the company’s goals. You paid them a compliment by acknowledging the great work they’ve already done. You’ve given them an example of one of your related accomplishments. You’ve reminded them that you will do the same for their organization.

SMOOTH ENDING

The two most difficult parts to write in any document are the beginning and the end. The key to a flawless finish is to ease into it by citing the bullet points you’ve discussed and coming full circle to tie them all together. For example:

“I am certain that my commitment to safety combined with my proactive commitment to research makes me the ideal candidate for this position. I look forward to discussing the next steps because I know your reputable company is a place where I will enjoy a long and fulfilling career. Thank you again for allowing me the opportunity to share my experiences with you. Yours, Marick”

You’ve given a brief description of what you offer. They will undoubtedly remember you and your value now. Be sure to thank them once more and remember to include your full name and contact information at the end.

Let’s see how the example Interview Thank You Note reads:

“Dear Ms. Green and Mr. Black,

I appreciate the time you both took to speak with me earlier. Our meeting felt very beneficial and I have already begun researching the plans we discussed.”

I enjoyed speaking with you about my experiences championing Lean Manufacturing. As I stated, my Six Sigma Black Belt was a huge accomplishment for me. It has helped me improve efficiency in my own department an additional 40%. I am very excited to collaborate with your team so that I can onboard everyone in these methods and start improving the department’s bottom line.

After our meeting, I reviewed your core values. I was impressed to find out that XYZ Manufacturing has had a flawless zero-injury record for the last 5 years, proving your commitment with your Mission Statement objective of worker safety being the top priority. I have found that consumer safety begins with caring for the well-being of our employees. My EHS experience is a huge attribute as I have been responsible for 7 solid years of an accident-free workplace with my teams.

I am certain that my commitment to safety combined with my proactive commitment to research makes me the ideal candidate for this position. Therefore I look forward to discussing the next steps because I know your reputable company is a place where I will enjoy a long and fulfilling career. Thank you again for allowing me the opportunity to share my experiences with you.

Yours,
Marick

Marick B. Kalchert
Title
Email Address
Phone Number”

Remember these 3 steps and you will exponentially increase your chances of being hired! © 2017

By |2017-09-28T14:36:41+00:00August 25th, 2017|Blog, Cover letters|0 Comments
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